EVERMAN ELEMENTARY PEP SQUAD BOOSTER CLUB

Membership Structure & Guidelines

Purpose of Membership

Membership in the Everman Elementary Pep Squad Booster Club provides parents, guardians, family members, and community supporters with an opportunity to actively support the Pep Squad and its activities.

The Booster Club exists to provide financial support, fundraising assistance, volunteer support, community involvement, encouragement, resources, and opportunities that benefit the Everman Elementary Pep Squad.

Membership in the Booster Club does not automatically grant an individual an officer position, leadership authority, access to financial information, or the ability to make decisions on behalf of the Booster Club.

The Booster Club shall operate through its established Executive Board, bylaws, policies, procedures, and membership voting process.

1. Annual Membership Dues

Membership shall operate on a school-year basis.

Individual Membership — $20 per school year

Each paid membership is for one adult.

Membership dues are non-refundable and shall be deposited directly into the official Booster Club account.

Membership dues may be used for legitimate Booster Club expenses, including:

• Pep Squad support

• Events

• Fundraising activities

• Supplies

• Administrative expenses

• Community activities

• Approved merchandise

• Special-event materials

• Craft supplies

• Other Booster Club-approved expenses

Payment of membership dues does not guarantee an elected, appointed, Chair, or leadership position.

All Booster Club finances shall be handled directly by the Treasurer and/or President as permitted by Booster Club policy.

No member, Chair, volunteer, or other individual may independently purchase items, spend Booster Club funds, collect or distribute Booster Club funds, or obligate the Booster Club financially.

Every proposed purchase must be presented for approval by the Board before the purchase is made, regardless of which officer, Chair, member, or volunteer is requesting the purchase.

2. Membership Structure

The Everman Elementary Pep Squad Booster Club shall consist of the following membership structure:

Executive Officers

The Executive Officers are responsible for the leadership, administration, financial accountability, and organization of the Booster Club.

Executive Officer positions include:

• President

• Vice President

• Treasurer

• Secretary

No Executive Officer has unlimited financial authority.

Booster Club funds shall be handled through the Treasurer and/or President, and all proposed purchases must receive Board approval before being made.

President

The President provides overall leadership and direction for the Booster Club.

Responsibilities may include:

• Presiding over Booster Club meetings.

• Overseeing Booster Club operations.

• Helping coordinate projects and events.

• Ensuring the Booster Club follows its bylaws, policies, and procedures.

• Maintaining organization and accountability.

• Working collaboratively with the Executive Board.

• Serving as a primary representative of the Booster Club.

• Reviewing proposed activities, events, expenditures, and projects.

• Assisting the Treasurer with authorized financial responsibilities when appropriate.

• Helping ensure decisions approved by the Board are carried out.

• Ensuring members and Chair holders remain within the authority of their assigned positions.

Vice President

The Vice President assists the President with Booster Club responsibilities and leadership.

Responsibilities may include:

• Assisting with Booster Club operations.

• Supporting event organization.

• Assisting with member communication.

• Helping coordinate volunteers.

• Assisting with fundraising projects.

• Supporting approved Booster Club activities.

• Performing presidential responsibilities when the President is unavailable, when permitted by the bylaws.

• Helping ensure members and volunteers follow established policies.

• Assisting with projects assigned by the Executive Board.

Financial Restrictions of the Vice President

The Vice President does not independently control Booster Club finances.

Financial transactions shall be handled through the Treasurer and/or President.

The Vice President may present a proposed purchase or expense to the Board but may not independently authorize, make, or promise payment for that purchase.

All proposed purchases must receive Board approval before the purchase is made.

Treasurer

The Treasurer is responsible for maintaining accurate financial records for the Booster Club and is one of the primary individuals responsible for handling Booster Club finances.

Responsibilities may include:

• Recording income and expenses.

• Maintaining financial documentation.

• Preparing financial reports.

• Processing approved deposits.

• Tracking approved purchases.

• Maintaining receipts.

• Maintaining transaction records.

• Reconciling Booster Club financial information.

• Reporting financial information to the Board as required.

• Helping ensure all funds are properly accounted for.

• Maintaining appropriate financial confidentiality.

• Working with the President on authorized financial matters.

Financial Authority of the Treasurer

The Treasurer is responsible for the day-to-day documentation and handling of approved financial transactions; however, being Treasurer does not provide unlimited authority to spend Booster Club funds.

The Treasurer may only process expenditures that have received the required authorization.

Every proposed purchase must be approved by the Board before Booster Club funds are spent.

The Treasurer may not independently approve a purchase simply because the Treasurer is responsible for the Booster Club's financial records.

Secretary

The Secretary is responsible for maintaining official Booster Club records and assisting with organizational communication.

Responsibilities may include:

• Recording meeting minutes.

• Maintaining membership records.

• Maintaining meeting attendance records.

• Maintaining official Booster Club documents.

• Maintaining correspondence.

• Assisting with member communication.

• Organizing approved records.

• Maintaining voting records when applicable.

• Maintaining signed membership agreements.

• Assisting with administrative responsibilities assigned by the Board.

Financial Restrictions of the Secretary

The Secretary does not independently control Booster Club finances.

The Secretary may document financial motions, approvals, votes, or other financial matters within official meeting minutes but does not independently authorize financial transactions.

Financial matters shall be handled through the Treasurer and/or President.

If the Secretary wishes to request a purchase for Booster Club purposes, the proposed purchase must be submitted for Board approval.

All proposed purchases must receive Board approval before the purchase is made.

3. General Booster Club Members

Individuals who complete the membership process and pay the required annual membership dues shall be considered General Booster Club Members.

General Members are an important part of the Booster Club and are encouraged to participate throughout the school year.

General Members may:

• Attend Booster Club membership meetings.

• Participate in Booster Club discussions.

• Present ideas and suggestions.

• Participate in approved activities.

• Volunteer at events.

• Assist with fundraising.

• Assist with sponsorship efforts.

• Assist with community activities.

• Assist with merchandise or spirit-wear projects.

• Assist with approved promotional efforts.

• Assist with Booster Club events.

• Assist with Pep Squad support projects.

• Be considered for designated support roles.

• Vote when eligible under Booster Club bylaws and policies.

General Members shall not independently make official decisions or commitments on behalf of the Booster Club.

Financial Restrictions for General Members

General Members do not automatically receive access to Booster Club finances, financial accounts, banking information, receipts, financial records, or spending authority.

Financial transactions shall be handled through the Treasurer and/or President.

A General Member may suggest or request a purchase; however, the request must be presented to the Board.

Every proposed purchase must receive Board approval before the purchase is made.

Membership dues do not provide an individual with independent financial authority.

4. Voting Membership

Voting privileges shall be limited to eligible dues-paying members.

To vote in an official Booster Club membership vote, a member must:

1. Have paid the annual membership dues.

2. Be listed on the official membership roster.

3. Be considered a member in good standing.

4. Have attended at least one Booster Club meeting before participating in an official membership vote.

Each eligible General Member shall receive one vote.

Voting privileges may not be transferred to another person.

Voting procedures shall follow the Booster Club bylaws.

Votes may be used for matters including, but not limited to:

• Elections when applicable.

• Membership matters.

• Proposed organizational changes.

• Certain financial matters.

• Disciplinary matters when applicable.

• Other matters presented to the membership according to the bylaws.

Financial matters remain subject to the Booster Club's established financial procedures.

The Treasurer and/or President shall handle approved financial transactions, and no proposed purchase shall be made until Board approval has been obtained.

5. Designated Support Roles

The Booster Club may appoint General Members to designated support positions when additional assistance is needed.

Designated Support Roles are not Executive Officer positions.

Holding a Chair or Coordinator position does not automatically provide Executive Board authority, financial authority, access to confidential records, or authority to make independent decisions on behalf of the Booster Club.

Current designated support roles may include:

• Volunteer Coordinator

• Vendor Coordinator

• Special Events Chair

Additional temporary roles may be established when necessary and approved by the Board.

Volunteer Coordinator

The Volunteer Coordinator assists with organizing and communicating with volunteers for Booster Club activities and events.

Responsibilities may include:

• Helping recruit volunteers.

• Maintaining volunteer sign-up information.

• Helping assign volunteer responsibilities.

• Assisting with event staffing.

• Communicating approved volunteer needs.

• Helping determine where volunteers are needed.

• Coordinating arrival or assignment information.

• Reporting volunteer needs or concerns to the Executive Board.

The Volunteer Coordinator does not independently make decisions involving Booster Club finances.

Any materials or supplies needed by the Volunteer Coordinator must be requested in advance.

Financial transactions shall be handled by the Treasurer and/or President.

Every proposed purchase must receive Board approval before the purchase is made.

The Volunteer Coordinator may not personally obligate the Booster Club to reimburse an unapproved purchase.

Vendor Coordinator

The Vendor Coordinator assists with approved vendors participating in Booster Club activities and events.

Responsibilities may include:

• Communicating approved information with vendors.

• Maintaining vendor contact information.

• Assisting with vendor registration.

• Helping coordinate approved vendor fees.

• Helping prevent duplicate vendor types when applicable.

• Coordinating vendor placement.

• Assisting vendors with event information.

• Reporting vendor concerns to the Executive Board.

• Maintaining organized vendor records.

The Vendor Coordinator may not independently negotiate financial agreements, waive fees, promise refunds, change vendor pricing, spend Booster Club funds, or enter contracts on behalf of the Booster Club unless specifically authorized through established procedures.

Any vendor-related money shall be handled through the Treasurer and/or President.

Any proposed expenditure related to vendors must first receive Board approval.

Every proposed purchase must be approved by the Board before the purchase is made.

Special Events Chair

The Special Events Chair is a designated support role intended primarily to assist with the creative, decorative, craft-related, and preparation needs of approved Booster Club events.

This position is designed to provide hands-on assistance with special-event projects rather than independent organizational or Executive Board authority.

Responsibilities may include:

• Creating approved event decorations.

• Making signs.

• Creating table decorations.

• Preparing centerpieces.

• Making craft items.

• Preparing themed materials.

• Helping create photo props or photo areas.

• Making banners.

• Helping prepare gift bags.

• Preparing appreciation items.

• Creating encouraging notes or cards.

• Helping assemble event favors.

• Helping prepare event displays.

• Organizing approved decorative materials.

• Assisting with approved event themes.

• Helping decorate approved event spaces.

• Assisting with setup and breakdown of craft or decorative items.

• Preparing approved recognition items.

• Helping make handmade items needed for Booster Club events.

• Assisting with other creative projects specifically assigned by the Executive Board.

• Completing other craft-related event assignments approved by the Board.

The Special Events Chair shall focus primarily on the creative and craft-related aspects of events and shall not automatically be responsible for overall event planning, Booster Club organization, financial management, sponsorship decisions, vendor decisions, or Executive Board matters.

The Special Events Chair shall follow assignments and approved event plans provided by the Executive Board.

Financial Restrictions of the Special Events Chair

The Special Events Chair does not independently control a budget or Booster Club funds.

The Special Events Chair may identify supplies or materials needed for an approved project and submit a proposed supply list and estimated cost to the Board.

The Special Events Chair shall not purchase supplies with an expectation of reimbursement unless the purchase was approved beforehand.

Financial transactions shall be handled through the Treasurer and/or President.

Even when an item is needed for an already-approved event, the specific proposed purchase must still follow the Booster Club's financial approval process.

Every proposed purchase must receive Board approval before the purchase is made.

The Special Events Chair may not independently:

• Spend Booster Club funds.

• Approve purchases.

• Commit the Booster Club to an expense.

• Enter contracts.

• Promise payment.

• Promise reimbursement.

• Use the Booster Club's banking information.

• Collect or distribute Booster Club funds unless specifically authorized.

• Create an independent event budget without Board approval.

Holding the title of Special Events Chair does not grant automatic access to Booster Club financial records or accounts.

6. General Member Participation

The Booster Club shall not maintain permanent committees for every area of operation.

Instead, General Members may assist collaboratively with projects and activities as needed.

Areas where members may assist include:

• Fundraising

• Sponsorships

• Events

• Community outreach

• Spirit wear

• Merchandise

• Marketing

• Social media

• Vendor activities

• Volunteer activities

• Pep Squad support

• Special-event crafts

• Event decorations

• Special projects

Helping with a particular activity does not automatically create an officer, Chair, committee, or permanent leadership position.

Assignments may be made based on the needs of the Booster Club.

General Members participating in a project do not independently control project finances.

Any requested purchase must be submitted to the Board.

Financial transactions shall be handled through the Treasurer and/or President.

Every proposed purchase must receive Board approval before the purchase is made.

7. Parent and Community Volunteers

The Booster Club may allow parents, guardians, relatives, community members, and other supporters to volunteer for approved activities without becoming paid members.

Volunteers may assist with:

• Events

• Fundraisers

• Pep Squad support activities

• Community projects

• Setup and cleanup

• Vendor events

• Craft projects

• Decorations

• Special events

• Other approved Booster Club activities

Non-member volunteers shall not automatically receive:

• Voting privileges.

• Officer privileges.

• Chair privileges.

• Leadership authority.

• Access to confidential membership information.

• Access to Booster Club banking information.

• Access to confidential financial records.

• Authority to spend Booster Club funds.

• Authority to collect money without authorization.

• Authority to sign contracts.

• Authority to represent the Booster Club in official agreements.

Individuals who wish to receive formal membership and voting privileges must become paid General Members.

Any supplies requested by volunteers must receive prior approval.

Financial transactions shall be handled through the Treasurer and/or President.

Every proposed purchase must receive Board approval before the purchase is made.

8. Member Code of Conduct

All Booster Club members, officers, Chair holders, coordinators, and volunteers are expected to represent the organization respectfully and professionally.

We are adults and are expected to communicate with one another in a mature and respectful manner, even when disagreements occur.

Members shall:

• Place the interests and well-being of the children first.

• Support the mission of the Booster Club.

• Treat officers, members, parents, students, volunteers, vendors, sponsors, school personnel, and community members respectfully.

• Follow Booster Club bylaws, policies, and procedures.

• Protect confidential information.

• Maintain appropriate financial boundaries.

• Avoid presenting personal opinions as official Booster Club decisions.

• Communicate directly and respectfully when disagreements occur.

• Avoid spreading rumors or discussing another member for the purpose of creating conflict.

• Address concerns through the appropriate Booster Club process.

• Conduct themselves appropriately during Booster Club and Pep Squad activities.

• Avoid behavior that could negatively affect the Pep Squad or Booster Club.

• Maintain professional communication in person, by telephone, through text messages, social media, group chats, email, and other communication platforms.

The following shall not be tolerated:

• Bullying

• Harassment

• Threats

• Discrimination

• Financial misconduct

• Theft

• Misuse of Booster Club funds

• Intentional disruption

• Retaliation

• Misuse of confidential information

• Drama

• Gossip

• Unprofessionalism

• Deliberately creating conflict between members

• Behavior that places children or others at risk

• Repeated disrespect toward members or officers

• Conduct that damages the functioning or reputation of the Booster Club

Code of Conduct Violation Procedure

If a member is believed to have violated the Code of Conduct, the individual will generally be provided an opportunity to explain their actions, provide relevant information, and respond to the concern.

After the member has been provided an opportunity to explain the situation, the matter may be presented for a vote according to the Booster Club's established voting procedures.

The outcome may include:

• No further action.

• A verbal warning.

• A written warning.

• Removal from an assigned project.

• Removal from a designated support or Chair position.

• Temporary suspension of membership privileges.

• Removal from the Booster Club.

However, if the Booster Club Chairs/Executive Board determine that the seriousness of the behavior warrants immediate action, the individual may be immediately removed from their position, participation, or membership when the Board sees fit.

Immediate action may be considered when behavior involves significant disruption, threats, safety concerns, financial misconduct, serious harassment, serious violations of confidentiality, conduct that could harm the organization, or other circumstances in which the Board determines immediate removal is appropriate.

Membership dues are non-refundable following disciplinary action or removal.

Code of Conduct matters do not grant any member access to financial information.

Any financial matters associated with a disciplinary situation shall remain under the responsibility of the Treasurer and/or President, and any proposed expenditure must receive Board approval.

9. Financial Accountability

Financial accountability is required of every Officer, Chair holder, General Member, and volunteer.

All Booster Club financial transactions shall be handled through the Treasurer and/or President, as permitted under Booster Club financial policies.

No other position automatically receives independent financial authority.

No General Member, Chair holder, Coordinator, Secretary, Vice President, volunteer, or other individual may independently:

• Open a bank or payment account using the Booster Club's name.

• Use the Booster Club's EIN for personal purposes.

• Collect funds through an unauthorized personal payment account.

• Spend Booster Club money without authorization.

• Make purchases expecting reimbursement without prior approval.

• Sign financial agreements.

• Promise payment to vendors.

• Enter contracts.

• Promise sponsorship benefits.

• Use Booster Club funds for personal expenses.

• Establish an independent Booster Club budget.

• Transfer Booster Club money without authorization.

• Access banking credentials without authorization.

Purchase Approval Requirement

Every prospective purchase must be approved by the Board before the purchase is made.

This requirement applies to:

• The President.

• Vice President.

• Treasurer.

• Secretary.

• Special Events Chair.

• Volunteer Coordinator.

• Vendor Coordinator.

• General Members.

• Volunteers.

• Any other individual acting on behalf of the Booster Club.

No title or position eliminates the requirement for Board approval.

The fact that an event, fundraiser, or project has already been approved does not automatically mean that every purchase related to that activity has been approved.

Whenever reasonably possible, proposed purchases should include:

• Description of the item.

• Reason the item is needed.

• Estimated cost.

• Vendor or store when known.

• Event or project associated with the purchase.

Once approved, the financial transaction shall be handled or documented by the Treasurer and/or President according to established procedures.

Financial transparency does not mean that every member automatically receives unrestricted access to financial accounts or confidential financial documentation.

10. Membership Term

Membership shall remain active for one school year.

Members must renew their membership and pay annual membership dues each school year.

Membership does not automatically carry over into the following school year.

The Booster Club may establish an annual membership enrollment period but may also accept new members throughout the school year when permitted by the bylaws.

Membership may end earlier if a member resigns, is removed, or otherwise becomes ineligible according to Booster Club policies.

Financial obligations associated with membership shall be handled through the Treasurer and/or President.

Membership status does not give a member independent authority to make purchases, and all proposed purchases continue to require Board approval.

11. Membership in Good Standing

A member shall be considered in good standing when the member:

• Has paid required membership dues.

• Follows Booster Club bylaws.

• Follows Booster Club policies and procedures.

• Follows the Code of Conduct.

• Maintains appropriate conduct.

• Has no unresolved financial obligations to the Booster Club.

• Does not misuse Booster Club funds.

• Does not misuse the Booster Club's name.

• Does not misuse confidential information.

• Does not intentionally interfere with Booster Club operations.

• Conducts themselves professionally.

• Avoids drama, gossip, harassment, and intentionally disruptive behavior.

Voting privileges, participation privileges, Chair positions, or designated support roles may be limited, suspended, or terminated when a member is no longer in good standing.

When a Code of Conduct concern occurs, the member will generally be given an opportunity to explain the situation before a vote is conducted.

However, the Executive Board may immediately remove an individual when the Board determines the circumstances are serious enough to require immediate action.

Membership in good standing does not provide automatic access to financial records.

Booster Club finances remain under the responsibility of the Treasurer and/or President, subject to Board oversight and approval.

Every proposed purchase must be approved by the Board before it is made.

12. Booster Club Membership and Pep Squad Membership Are Separate

The Everman Elementary Pep Squad and the Everman Elementary Pep Squad Booster Club are separate in their responsibilities.

The Booster Club exists to support the Pep Squad while independently managing the internal affairs of the Booster Club.

Booster Club membership does not:

• Enroll a child in the Pep Squad.

• Guarantee a child's participation in the Pep Squad.

• Guarantee performance opportunities.

• Give a Booster Club member authority over coaching decisions.

• Allow Booster Club members to determine routines or performances.

• Give members authority over student discipline.

• Provide members with authority over school operations.

Similarly, participation in or employment with the Pep Squad, school, or district does not automatically provide an individual with authority over internal Booster Club governance.

Booster Club financial matters shall remain under the responsibility of the Treasurer and/or President, subject to Board approval.

Every proposed Booster Club purchase must receive Board approval before the purchase is made.

13. Organizational Structure

EXECUTIVE BOARD

President

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Vice President

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Treasurer

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Secretary

GENERAL MEMBERSHIP

General Booster Club Members

General Members may attend meetings, vote when eligible, assist with activities, volunteer, and participate in approved Booster Club projects.

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DESIGNATED SUPPORT ROLES

Volunteer Coordinator

Assists primarily with volunteers and event staffing.

Vendor Coordinator

Assists primarily with approved vendor communication and coordination.

Special Events Chair

Assists primarily with assigned creative and craft-related needs for Booster Club events, including decorations, signs, favors, event displays, handmade items, themed materials, and other approved craft projects.

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MEMBERS AND VOLUNTEERS

General Members and approved volunteers may work together on:

Fundraisers • Sponsorships • Events • Community Outreach • Spirit Wear • Merchandise • Marketing • Social Media • Vendor Activities • Volunteer Projects • Special-Event Crafts • Pep Squad Support

These areas shall be handled collaboratively rather than through permanent separate committees.

Financial Authority Within the Organizational Structure

Regardless of an individual's level or position within this structure, Booster Club financial transactions shall be handled through the Treasurer and/or President.

No Officer, Chair, Coordinator, General Member, or volunteer receives automatic independent spending authority.

Every proposed purchase must be presented to and approved by the Board before the purchase is made.

14. Authority and Decision-Making

Membership gives individuals the opportunity to participate in the Booster Club but does not provide unlimited decision-making authority.

Official Booster Club decisions shall be made according to the Booster Club bylaws, established policies, Executive Board authority, and applicable membership voting procedures.

Depending on the matter, approval may come from:

• The President when authority has been specifically granted to the President.

• The Executive Board.

• A vote of eligible General Members when required by the bylaws.

• Other legally required authorities when applicable.

Booster Club Independence

NO ISD EMPLOYEE IS RESPONSIBLE FOR OR HAS A SAY OVER THE INTERNAL ACTIONS OR DECISIONS OF THE BOOSTER CLUB, INCLUDING BUT NOT LIMITED TO A COACH OR DISTRICT EMPLOYEE.

Employment by Everman ISD does not automatically grant an individual an Officer position, Board vote, Booster Club membership vote, financial authority, or decision-making authority within the Booster Club.

Internal Booster Club matters shall be governed by the Booster Club's Board, bylaws, policies, procedures, and eligible voting membership.

No individual member may override an official Booster Club decision simply because they paid membership dues, hold a Chair position, volunteer, have a child participating in the Pep Squad, or are employed by the school district.

Financial Decision-Making

Financial transactions shall be handled through the Treasurer and/or President.

Neither the President nor Treasurer has unrestricted authority to make purchases without the required approval.

Every proposed purchase must receive Board approval before the purchase is made.

15. Confidentiality and Access to Financial Information

Members may have access to information that should not be publicly shared.

Confidential information may include:

• Membership information.

• Personal contact information.

• Account information.

• Student information.

• Internal disagreements.

• Sensitive Booster Club business.

• Vendor or sponsor information.

• Disciplinary matters.

• Other private or protected information.

Members shall not share confidential information without proper authorization.

Access to sensitive information shall be limited to individuals who need the information to perform their approved Booster Club responsibilities.

Financial Information

Financial information is confidential; however, it is at the discretion of the Board to approve the sharing of information related to Booster Club finances when appropriate.

Simply being a Booster Club member does not automatically grant unrestricted access to Booster Club financial information.

Holding a Chair position, Coordinator position, or other designated support role also does not automatically grant access to:

• Bank statements.

• Banking credentials.

• Account numbers.

• Financial account access.

• Receipts.

• Detailed transaction records.

• Financial documents.

• Other confidential financial information.

There is an established process for requesting or receiving access to financial information.

Depending on the information requested and the position of the individual requesting it, access may require:

• A formal request.

• Review by the Executive Board.

• Determination of whether the information is necessary for the individual's position.

• Approval of the Board.

• Approval of other eligible members through a vote when appropriate.

• Redaction of confidential banking or personal information.

• Other safeguards determined necessary by the Board.

The level of financial information that may appropriately be shared may differ depending on the individual's position and reason for requesting the information.

A member does not receive unrestricted access simply because membership dues were paid.

A Chair holder does not receive unrestricted access simply because they hold a Chair title.

Financial transactions and official financial information shall primarily be handled and maintained by the Treasurer and/or President according to the Booster Club's established procedures.

The Board may provide appropriate financial summaries or approved financial information to members without providing unrestricted access to confidential financial documents or accounts.

All proposed purchases must continue to receive Board approval before the purchase is made.

16. Member or Chair Suspension and Removal

Membership, Chair positions, designated support roles, or participation privileges may be suspended or terminated when an individual engages in serious misconduct or repeatedly violates Booster Club bylaws, policies, or the Code of Conduct.

Possible reasons include:

• Financial misconduct.

• Theft.

• Fraud.

• Harassment.

• Threats.

• Bullying.

• Repeated disruptive behavior.

• Misuse of confidential information.

• Misrepresentation of the Booster Club.

• Unauthorized financial commitments.

• Conduct that places children or others at risk.

• Repeated refusal to follow Booster Club policies.

• Retaliation.

• Intentional interference with Booster Club operations.

• Drama, gossip, or unprofessionalism.

• Intentionally creating conflict among members.

• Conduct that damages the reputation or functioning of the Booster Club.

• Failure to follow the responsibilities or restrictions of an assigned position.

Standard Removal Procedure

When a member or Chair holder is accused of violating the Code of Conduct or Booster Club policies, the individual will generally be given an opportunity to:

1. Be informed of the concern.

2. Explain their actions.

3. Provide relevant information.

4. Respond to the allegations.

5. Have the matter reviewed through the appropriate Booster Club process.

Following the individual's opportunity to explain the circumstances, the matter may be submitted for a vote according to Booster Club procedures.

The Board or eligible voting members may determine that:

• No violation occurred.

• A warning is appropriate.

• Additional conditions should be placed on participation.

• The individual should be removed from a specific assignment.

• The individual should be removed from a Chair or support position.

• Membership should be temporarily suspended.

• The individual should be removed from the Booster Club.

Immediate Removal

Notwithstanding the standard procedure above, if the Booster Club Chairs/Executive Board see fit and determine that the circumstances warrant immediate action, an individual may be immediately removed from a Chair position, assigned role, activity, or Booster Club membership.

Immediate removal may be considered when the Board believes continued participation presents a significant concern for:

• Safety.

• Financial integrity.

• Confidentiality.

• Booster Club operations.

• Children.

• Other members.

• The organization's reputation.

• The ability of the Booster Club to function appropriately.

• Serious or ongoing harassment, threats, disruption, or misconduct.

The Board is not required to allow an individual to remain in an active position while a serious matter is being addressed when the Board determines immediate removal is necessary.

Membership dues shall remain non-refundable unless otherwise required.

Removal from a position does not grant the removed individual access to financial information.

All financial matters related to the removal process shall remain under the responsibility of the Treasurer and/or President, and any proposed expenditure associated with the matter must still receive Board approval.

17. Membership Acknowledgment and Agreement

By joining the Everman Elementary Pep Squad Booster Club, I acknowledge that I have received, reviewed, or been provided access to the Membership Structure & Guidelines.

I understand and agree that:

• I will support the mission of the organization.

• I will follow the Booster Club bylaws.

• I will follow Booster Club policies and procedures.

• I will follow the Member Code of Conduct.

• I will communicate respectfully and professionally.

• I will avoid drama, gossip, bullying, harassment, and intentionally disruptive behavior.

• I understand that violations of the Code of Conduct may result in disciplinary action or removal.

• I understand that I will generally have an opportunity to explain myself before disciplinary action is decided by vote, but serious circumstances may result in immediate removal when the Executive Board determines immediate action is warranted.

• I understand that paying membership dues does not automatically grant leadership authority.

• I understand that holding a Chair position does not automatically grant Executive Board authority.

• I understand that holding a Chair or membership position does not automatically grant access to confidential financial information.

• I understand that financial information may be shared according to Board discretion and applicable approval procedures.

• I understand that Booster Club finances shall be handled through the Treasurer and/or President.

• I understand that no Officer, Chair holder, member, or volunteer has unlimited spending authority.

• I understand that every proposed purchase must receive Board approval before it is made.

• I understand that making an unauthorized purchase does not guarantee reimbursement.

• I will protect confidential Booster Club information.

• I will respect official decisions made according to the Booster Club's bylaws and voting procedures.

• I will work collaboratively with other Booster Club members.

• I understand that membership is intended to support positive opportunities for the Everman Elementary Pep Squad.

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Email Address: ______________________________________________

Booster Club Representative

Printed Name/Title: __________________________________________

Signature: __________________________________________________

Date: ______________________

Our Purpose

Support the girls. Support their opportunities. Strengthen our community. Work together. Help the Everman Elementary Pep Squad thrive.