PREAMBLE 

The Everman Elementary Pep Squad Booster Club is organized to support, encourage, and enhance the Everman Elementary Pep Squad and its participating students. 

The Booster Club exists to promote school spirit, teamwork, leadership, responsibility, community involvement, positive relationships, and opportunities for students to grow both individually and as a team. 

These Bylaws establish the rules, responsibilities, expectations, and procedures by which the Everman Elementary Pep Squad Booster Club shall operate. 

All officers, members, volunteers, parents, guardians, and individuals acting on behalf of the Booster Club are expected to conduct themselves in a manner that reflects positively upon the students, Pep Squad, school, Booster Club, and surrounding community. 

 

ARTICLE I — NAME 

Section 1. Official Name 

The official name of this organization shall be: 

Everman Elementary Pep Squad Booster Club 

The organization may also be referred to throughout these Bylaws as the “Booster Club,” “Club,” or “Organization.” 

Section 2. Use of Name 

The Booster Club's name, logo, identifying information, social media presence, and other official materials shall be used only for authorized Booster Club purposes. 

No individual may represent themselves as speaking on behalf of the Booster Club without appropriate authorization. 

 

ARTICLE II — PURPOSE 

Section 1. Primary Purpose 

The purpose of the Everman Elementary Pep Squad Booster Club is to provide organized support for the Everman Elementary Pep Squad and its students. 

Section 2. Objectives 

The Booster Club shall seek to: 

• Support the needs and activities of the Everman Elementary Pep Squad. 

• Encourage school spirit and positive student participation. 

• Assist with fundraising activities. 

• Assist with uniforms, equipment, supplies, events, and other approved needs when financially possible. 

• Promote leadership, responsibility, teamwork, and good sportsmanship. 

• Encourage positive relationships between students, parents, coaches, volunteers, school personnel, and the community. 

• Provide opportunities for community involvement and service. 

• Support Pep Squad activities without interfering with the authority or responsibilities of school personnel or coaches. 

• Maintain responsible financial and organizational practices. 

Section 3. Student-Centered Mission 

The Booster Club shall remember that its primary purpose is to support the students. 

Personal disagreements, adult conflicts, popularity, friendships, or individual interests shall never take priority over the welfare and best interests of the students. 

 

ARTICLE III — ORGANIZATIONAL VALUES 

The Everman Elementary Pep Squad Booster Club shall operate according to the following core values: 

Respect — Treating students, families, volunteers, officers, coaches, school personnel, and community members with dignity. 

Integrity — Acting honestly, responsibly, and transparently. 

Teamwork — Working together toward the common purpose of supporting the Pep Squad. 

Leadership — Demonstrating positive behavior for the students we serve. 

Accountability — Taking responsibility for one's words, actions, assignments, and commitments. 

Inclusivity — Creating an environment in which families and students feel welcomed and valued. 

Community — Representing the Pep Squad positively within Everman and surrounding communities. 

Student First — Making decisions based upon what best supports the children and the program. 

 

ARTICLE IV — MEMBERSHIP 

Section 1. Eligibility 

Membership may be available to parents, legal guardians, family members, supporters, and other adults who wish to support the purposes of the Booster Club, subject to any membership requirements established by the organization. 

Section 2. Good Standing 

A member shall be considered in good standing when the member: 

• Follows these Bylaws and Booster Club policies. 

• Conducts themselves respectfully. 

• Meets applicable membership requirements. 

• Fulfills agreed-upon responsibilities. 

• Does not misuse Booster Club funds, property, information, or authority. 

• Supports the mission and purpose of the organization. 

Section 3. Equal Treatment 

Membership decisions shall not be based upon personal friendships, popularity, disagreements, or favoritism. 

Section 4. No Automatic Authority 

Membership in the Booster Club does not automatically grant an individual authority to: 

• Spend or require information Booster Club funds. Treasurer and President are the only ones entitled to every detail of funds. 

• Sign contracts. 

• Make promises on behalf of the organization. 

• Represent the organization publicly. 

• Create official Booster Club accounts. 

• Speak on behalf of the officers. 

• Make decisions regarding Pep Squad operations. 

Such authority must be specifically granted according to these Bylaws or an approved decision of the organization. 

 

ARTICLE V — OFFICERS 

Section 1. Executive Officers 

The elected or appointed executive officers of the Everman Elementary Pep Squad Booster Club shall consist of: 

President — Stormie Worbington 

Vice President — Channing Kirven 

Treasurer — Tiesha Sanders 

Secretary — Marissa Renteria 

Together, these positions shall constitute the Executive Board. 

Section 2. Expectations of Officers 

All officers shall: 

• Act in the best interests of the organization and students. 

• Attend meetings whenever reasonably possible. 

• Communicate respectfully. 

• Complete assigned responsibilities. 

• Protect confidential information. 

• Avoid misuse of authority. 

• Follow financial safeguards. 

• Maintain accurate records applicable to their position. 

• Work cooperatively with other officers. 

• Disclose potential conflicts of interest. 

• Represent the organization professionally. 

Section 3. Equal Accountability 

No officer is exempt from the Code of Conduct or other provisions of these Bylaws because of title or position. 

 

ARTICLE VI — PRESIDENT 

The President shall serve as the principal executive officer of the Booster Club. 

The President's responsibilities shall include: 

• Providing general leadership and direction. 

• Presiding over Booster Club meetings. 

• Preparing or coordinating meeting agendas. 

• Helping ensure the organization follows its Bylaws and policies. 

• Coordinating communication among officers. 

• Serving as a primary organizational contact when appropriate. 

• Delegating responsibilities as necessary. 

• Helping coordinate events, fundraising activities, and organizational projects. 

• Ensuring important decisions are properly communicated and documented. 

• Working cooperatively with the Pep Squad Coach and appropriate school representatives. 

• Addressing organizational conflicts according to these Bylaws. 

• Ensuring Booster Club funds and property are used for approved purposes. 

• Protecting the integrity and reputation of the organization. 

The President shall not use the office to retaliate against another officer or member because of a respectful disagreement. 

 

ARTICLE VII — VICE PRESIDENT 

The Vice President shall: 

• Assist the President in carrying out organizational responsibilities. 

• Perform the duties of President when the President is unavailable. 

• Help coordinate Booster Club activities and projects. 

• Assist with volunteer organization. 

• Help maintain communication between officers and members. 

• Support fundraising and special events. 

• Assist with conflict resolution when appropriate. 

• Perform additional duties assigned by the President or Executive Board. 

If the office of President becomes vacant, the Vice President may serve as Acting President until a permanent replacement is selected according to these Bylaws. 

 

ARTICLE VIII — TREASURER 

The Treasurer shall be responsible for maintaining appropriate financial records of the Booster Club. 

Responsibilities shall include: 

• Recording money received and money spent. 

• Maintaining receipts and supporting documentation. 

• Maintaining accurate financial records. 

• Providing financial reports when requested or required. 

• Depositing Booster Club funds promptly. 

• Helping maintain an approved budget. 

• Tracking fundraiser income and expenses. 

• Maintaining records of reimbursements. 

• Helping ensure expenditures are authorized. 

• Protecting financial information. 

• Maintaining organized financial documentation for future officers. 

Booster Club funds shall never be treated as the personal funds of any officer or member. 

No individual shall use Booster Club money for personal expenses. 

 

ARTICLE IX — SECRETARY 

The Secretary shall: 

• Maintain minutes of official Booster Club meetings. 

• Record major decisions and approved motions. 

• Maintain attendance records when applicable. 

• Maintain copies of organizational documents. 

• Maintain current versions of the Bylaws and policies. 

• Assist with official correspondence. 

• Maintain organizational records in an orderly manner. 

• Assist the President with meeting notices and agendas. 

• Maintain records of officer decisions when necessary. 

• Protect confidential information. 

Meeting minutes should accurately document organizational decisions without becoming a transcript of personal disagreements or unnecessary conversations. 

 

ARTICLE X — MEETINGS 

Section 1. Regular Meetings 

Meetings shall be held as necessary to conduct Booster Club business. 

Section 2. Notice 

Reasonable notice should be provided to officers and applicable members regarding upcoming meetings. 

Section 3. Conduct 

Meetings shall remain respectful, organized, and focused on Booster Club business. 

One individual should speak at a time whenever practical. 

Personal attacks, yelling, intimidation, deliberate disruption, insulting remarks, and hostile behavior are prohibited. 

Section 4. Decisions 

Important organizational decisions should be documented in the meeting minutes or other official records. 

Section 5. Executive Discussions 

The Executive Board may hold officer discussions when necessary regarding confidential, financial, personnel, disciplinary, safety, or organizational matters. 

Confidential matters discussed during such meetings shall remain confidential when appropriate. 

 

ARTICLE XI — VOTING AND DECISION-MAKING 

Section 1. Voting 

When a formal vote is necessary, each eligible voting officer or member shall receive one vote. 

Section 2. Majority 

Unless otherwise stated in these Bylaws, a simple majority of eligible votes cast shall determine the outcome. 

Section 3. Conflicts of Interest 

An individual with a significant personal or financial conflict concerning a decision should disclose the conflict and may be required to abstain from voting. 

Section 4. Emergency Decisions 

When an immediate decision is required and waiting until the next regular meeting could harm an event, financial obligation, safety matter, or organizational responsibility, the Executive Board may make a temporary or emergency decision. 

The decision should be documented and reported at the next appropriate meeting. 

 

ARTICLE XII — FINANCIAL POLICIES 

Section 1. Use of Funds 

All Booster Club funds shall be used to further the organization's legitimate purposes. 

Section 2. Financial Transparency 

Accurate records shall be maintained regarding: 

• Income. 

• Expenses. 

• Donations. 

• Sponsorships. 

• Fundraisers. 

• Reimbursements. 

• Major purchases. 

Section 3. Receipts 

Receipts or other documentation should be maintained for Booster Club expenditures whenever reasonably possible. 

Section 4. Reimbursements 

Individuals seeking reimbursement must provide appropriate documentation. 

Section 5. Personal Purchases 

Booster Club accounts, funds, cards, payment applications, or financial resources shall not be used for personal purchases. 

Section 6. Fundraising Money 

Money collected during fundraising events shall be counted, recorded, safeguarded, and deposited according to approved procedures. 

Whenever reasonably possible, more than one responsible adult should participate in counting significant amounts of cash. 

Section 7. Financial Review 

Financial records may be reviewed periodically by appropriate officers or another approved individual to promote accountability and transparency. 

 

ARTICLE XIII — FUNDRAISING 

Fundraising activities shall: 

• Support legitimate Booster Club purposes. 

• Be conducted professionally. 

• Be accurately represented to donors and participants. 

• Follow applicable school, district, local, state, and federal requirements. 

• Maintain accurate financial records. 

• Avoid misleading statements regarding how funds will be used. 

No member may organize a fundraiser in the Booster Club's name without authorization. 

 

ARTICLE XIV — DONATIONS AND SPONSORSHIPS 

The Booster Club may accept appropriate donations and sponsorships consistent with its mission and applicable requirements. 

Donors and sponsors shall not automatically receive decision-making authority over the organization. 

Any restrictions attached to a donation must be reviewed before acceptance. 

Donations shall be recorded appropriately. 

 

ARTICLE XV — VOLUNTEERS 

Volunteers are an important part of the organization and shall be treated respectfully. 

Volunteers shall: 

• Follow Booster Club and applicable school policies. 

• Follow reasonable instructions from event leadership. 

• Maintain appropriate boundaries with students. 

• Protect confidential information. 

• Conduct themselves professionally. 

• Avoid inappropriate language or behavior around children. 

• Immediately report significant safety concerns. 

• Complete assigned responsibilities to the best of their ability. 

Volunteer status does not grant an individual independent authority to make organizational decisions. 

 

ARTICLE XVI — CODE OF CONDUCT 

Every officer, member, volunteer, parent, guardian, and representative participating in Booster Club activities is expected to demonstrate mature and respectful behavior. 

Members shall: 

• Speak respectfully to others. 

• Address concerns appropriately. 

• Avoid bullying, harassment, intimidation, or retaliation. 

• Avoid intentionally embarrassing another individual. 

• Respect differences of opinion. 

• Maintain appropriate adult behavior around students. 

• Avoid public arguments at Pep Squad or Booster Club activities. 

• Represent the organization positively. 

• Protect confidential information. 

• Place the students' interests above personal conflict. 

Disagreement is permitted. 

Disrespect is not. 

Adults involved with the organization are expected to demonstrate the same teamwork, accountability, and respect that we encourage from our students. 

 

ARTICLE XVII — ZERO-TOLERANCE DRAMA, GOSSIP & NEGATIVE ATTITUDE POLICY 

Section 1. Purpose 

The Everman Elementary Pep Squad Booster Club maintains a zero-tolerance standard for unnecessary drama, malicious gossip, bullying, intentional division, and repeated hostile behavior. 

This policy exists to protect the positive environment of the organization and ensure adult conflict does not interfere with the students. 

Section 2. Prohibited Conduct 

Examples of prohibited conduct may include: 

• Spreading rumors. 

• Knowingly sharing false information about another member or officer. 

• Malicious gossip. 

• Encouraging others to dislike or exclude another person. 

• Creating cliques for the purpose of isolating individuals. 

• Bullying. 

• Threatening or intimidating behavior. 

• Repeated hostile or disrespectful attitudes. 

• Passive-aggressive conduct intended to create conflict. 

• Publicly humiliating another person. 

• Social media attacks related to Booster Club matters. 

• Deliberately creating division among officers, parents, or volunteers. 

• Recruiting others into personal disputes. 

• Retaliating against someone for respectfully raising a concern. 

• Using children as messengers in adult disagreements. 

• Discussing inappropriate adult conflicts in front of Pep Squad students. 

Section 3. Adult Communication Standard 

We are adults, and we are capable of having grown conversations respectfully. 

If a problem exists, the individuals involved are expected, when appropriate and safe, to communicate directly and respectfully rather than discussing the issue throughout the organization. 

Concerns should focus on resolving the problem—not creating sides. 

Section 4. Proper Conflict Resolution 

When a concern arises: 

1. Attempt respectful direct communication when appropriate. 

1. If the issue cannot be resolved, contact the President or appropriate officer. 

1. The individuals involved may be asked to participate in a private conversation. 

1. Each person shall have an opportunity to explain their concerns. 

1. A reasonable resolution or expectation for future conduct may be established. 

1. The matter should then be considered resolved unless additional conduct occurs. 

Section 5. Serious Conduct 

The Booster Club is not required to use informal conflict resolution before responding to allegations involving threats, harassment, discrimination, violence, child safety, financial misconduct, or other serious behavior. 

Section 6. Consequences 

Depending upon the severity and frequency of the behavior, consequences may include: 

• Verbal reminder. 

• Written warning. 

• Required private conflict-resolution meeting. 

• Removal from a specific activity or event. 

• Temporary suspension of Booster Club participation. 

• Removal from a committee or leadership responsibility. 

• Recommendation for removal from membership. 

• Removal from office according to these Bylaws. 

Severe conduct may justify immediate action. 

Section 7. No Retaliation 

Retaliation against an individual who raises a legitimate concern in good faith is prohibited. 

This policy shall not be used to silence respectful disagreement or legitimate concerns. 

 

ARTICLE XVIII — COMMUNICATION POLICY 

Official Booster Club communications shall remain professional and respectful. 

Members should avoid using group chats, social media, text messages, or other communication platforms to publicly argue about Booster Club disagreements. 

Whenever possible, sensitive disagreements should be handled privately. 

Information presented as official Booster Club communication must be authorized by an appropriate officer. 

 

ARTICLE XIX — SOCIAL MEDIA POLICY 

Individuals managing official Booster Club social media shall: 

• Represent the organization positively. 

• Protect student privacy. 

• Follow applicable photo and media permissions. 

• Avoid posting confidential information. 

• Avoid responding emotionally to criticism. 

• Avoid personal attacks. 

• Avoid posting internal disagreements publicly. 

• Obtain appropriate authorization for major organizational announcements. 

Personal social media accounts shall not be presented as official Booster Club accounts. 

 

ARTICLE XX — CONFIDENTIALITY 

Officers and members may encounter confidential or sensitive information. 

Such information may include: 

• Student information. 

• Family information. 

• Contact information. 

• Financial information. 

• Internal disciplinary matters. 

• Private complaints. 

• Officer discussions. 

• Sensitive school-related information. 

Confidential information shall not be shared unnecessarily. 

Nothing in this Article prohibits an individual from reporting suspected illegal conduct, child-safety concerns, or other matters to appropriate authorities. 

 

ARTICLE XXI — CONFLICTS OF INTEREST 

Officers and members shall act in the best interests of the organization. 

Any individual who may financially or personally benefit from a proposed transaction shall disclose the potential conflict. 

The Executive Board shall determine the appropriate method of handling the conflict. 

Booster Club positions shall not be used primarily for personal financial gain. 

 

ARTICLE XXII — STUDENT SAFETY 

Student safety shall remain a priority during all Booster Club-supported activities. 

Adults shall: 

• Maintain appropriate supervision. 

• Follow applicable school and event safety requirements. 

• Immediately report significant safety concerns. 

• Maintain appropriate adult-to-student boundaries. 

• Avoid placing students in unnecessary danger. 

• Follow applicable transportation procedures. 

• Respect parent or guardian instructions and permissions when applicable. 

The Booster Club shall cooperate with applicable school safety requirements. 

 

ARTICLE XXIII — EVENTS AND ACTIVITIES 

Booster Club-sponsored events should have: 

• An identified purpose. 

• Appropriate adult supervision. 

• Reasonable planning. 

• Appropriate financial controls. 

• Safety considerations. 

• Clearly assigned responsibilities when necessary. 

Event volunteers shall follow the instructions of designated event leadership. 

 

ARTICLE XXIV — RECORD KEEPING 

The Booster Club should maintain appropriate organizational records, which may include: 

• Current Bylaws. 

• Meeting minutes. 

• Financial records. 

• Bank records. 

• Receipts. 

• Fundraiser records. 

• Sponsorship information. 

• Membership records. 

• Important correspondence. 

• Policies and procedures. 

• Officer transition documents. 

Records should be organized so that future officers can reasonably continue the organization's operations. 

 

ARTICLE XXV — REMOVAL OF AN OFFICER 

Section 1. Grounds 

An officer may be considered for removal for reasons including: 

• Serious violation of these Bylaws. 

• Financial misconduct. 

• Misuse of Booster Club property. 

• Repeated failure to perform required duties. 

• Bullying or harassment. 

• Repeated violations of the Code of Conduct. 

• Repeated drama, malicious gossip, or intentionally divisive behavior. 

• Breach of confidentiality. 

• Dishonesty involving Booster Club business. 

• Conduct seriously damaging to the organization. 

• Conduct that creates a significant safety concern. 

• Abuse of authority. 

Section 2. Fair Process 

Except when immediate action is necessary for safety or protection of funds, the officer should: 

• Be informed of the concern. 

• Have an opportunity to respond. 

• Be given reasonable information regarding the allegations. 

• Be excluded from voting on their own removal. 

Section 3. Vote 

Removal from office shall require a two-thirds (2/3) vote of eligible Executive Board members or other eligible voting body established by the organization, excluding the officer whose removal is being considered. 

Section 4. Immediate Protective Action 

Access to Booster Club funds, accounts, records, social media, property, or student activities may be temporarily restricted when reasonably necessary to protect students, finances, confidential information, or the organization while a serious matter is reviewed. 

 

ARTICLE XXVI — OFFICER VACANCIES 

If an officer resigns, is removed, or becomes unable to serve, the remaining Executive Board may appoint an interim replacement until a permanent replacement is selected. 

Any organizational property, records, passwords, funds, account access, or other materials belonging to the Booster Club shall be returned promptly when an officer leaves their position. 

 

ARTICLE XXVII — RESIGNATION 

An officer may resign from their position by providing written notice to the President or Executive Board. 

When possible, reasonable notice should be provided to allow an orderly transition. 

A resigning officer shall return all Booster Club property and records. 

 

ARTICLE XXVIII — NONDISCRIMINATION AND RESPECT 

The Booster Club seeks to maintain a welcoming and respectful environment. 

Harassment, bullying, or discriminatory treatment inconsistent with applicable law or school requirements shall not be tolerated. 

Students shall never be intentionally treated negatively because of a disagreement involving their parent, guardian, family member, or another adult. 

Adult disagreements shall remain adult disagreements. 

 

ARTICLE XXIX — RELATIONSHIP WITH THE PEP SQUAD AND SCHOOL 

The Booster Club exists to support the Everman Elementary Pep Squad. 

The Booster Club does not replace the authority of the Pep Squad Coach, school administration, Everman ISD, or other authorized school personnel. 

The Booster Club shall make reasonable efforts to cooperate with applicable school and district policies. 

Questions regarding student participation, coaching decisions, school discipline, or educational matters remain under the authority of the appropriate school personnel. 

 

ARTICLE XXX — AMENDMENTS 

These Bylaws may be amended when organizational needs change. 

Proposed amendments should be presented to the appropriate voting members before approval whenever reasonably possible. 

Unless another requirement is established, amendments shall require approval by a two-thirds (2/3) vote of eligible voting members participating in the decision. 

Approved amendments shall be documented and incorporated into the official copy of the Bylaws. 

 

ARTICLE XXXI — INTERPRETATION OF BYLAWS 

Questions regarding interpretation of these Bylaws shall be reviewed by the Executive Board. 

The interpretation that best supports: 

1. Student welfare, 

1. Organizational integrity, 

1. Financial responsibility, 

1. Fairness, 

1. Safety, and 

1. The stated mission of the Booster Club 

shall be favored. 

No provision shall be interpreted in a manner that intentionally contradicts applicable law or controlling school/district requirements. 

 

ARTICLE XXXII — DISSOLUTION 

If the Everman Elementary Pep Squad Booster Club is dissolved, all remaining financial obligations shall first be addressed. 

Remaining assets shall not be divided among officers or members for personal benefit. 

Any remaining funds or property shall be handled according to applicable law, organizational requirements, school/district requirements where applicable, and the organization's established nonprofit or tax status. 

 

ARTICLE XXXIII — ADOPTION OF BYLAWS 

These Bylaws represent the governing principles of the Everman Elementary Pep Squad Booster Club. 

By signing below, the officers acknowledge that they have received, reviewed, and agree to uphold these Bylaws to the best of their ability. 

The officers further acknowledge that leadership within the Booster Club is a position of trust and that the primary purpose of the organization is to support the students of the Everman Elementary Pep Squad.